Ado Ato Pictures is seeking a highly organized and detail-oriented Production Manager to oversee budgeting, scheduling, and coordination across multiple projects. This role requires strong communication, organization, and problem-solving skills, ensuring smooth production workflows and alignment with creative and financial goals.

Key Responsibilities
1. Project-Specific Responsibilities

● Budget Management:
○ Track and monitor project expenses to ensure adherence to the budget.
○ Provide regular updates on financial status and flag potential overruns.
○ Assign budget codes and provide invoicing instructions to contractors.
○ Communicate with accounting team to ensure expenses and invoices are tracked and paid correctly.
● Contractor Coordination:
○ Act as the primary point of contact for animators, VR developers, and other contractors.
○ Schedule and lead check-ins to track progress and address issues.
○ Confirm costs, timelines, and payment schedules with vendors.
● Event Support:
○ Assist with planning and logistics for project premiere and other key events.
● Administrative Support:
○ Maintain production calendars with deadlines and reminders.
○ Organize files, budgets, and timelines for efficient team access.
○ Draft and send professional updates to collaborators and stakeholders.
● Funding Applications and Reporting:
○ Support the preparation and submission of grant applications.
○ Track deadlines and ensure timely completion of application materials.
○ Prepare required reports for funders.
Exhibition Coordination
● Assist with logistical coordination for upcoming project exhibition wrap up and set up for next exhibition, ensuring smooth planning and execution with partners and contractors.
● Manage schedules and budgets, oversee travel arrangements, and key deliverables related to these events.
General Responsibilities
● Documentary Budget Creation:
○ Develop production budgets for grant submissions.
● Organization & Workflow Management:
○ Maintain and update project management software like Monday.com and google workspace with tasks, timelines, and project progress.
● Meeting Coordination:
○ Schedule meetings, prepare agendas, and provide actionable summaries.

What do we offer?
What We Offer

The opportunity to work with an Emmy Award–winning studio known for bold, socially conscious storytelling across film, immersive media, and emerging technology.

A dynamic and creative work environment where your contributions directly shape the success of projects premiering at leading festivals like SXSW, IDFA, and MIT.

Flexible working hours and hybrid collaboration options, depending on location and project needs.

A meaningful role within a small, international team committed to innovation, justice, and inclusive narratives.

Clear scope of responsibility, space for initiative, and the chance to grow with a pioneering studio shaping the future of storytelling.

Location
Amsterdam



Job requirements / profile
Qualifications
● Previous experience in production management, especially in media, film, or interactive content.
● Strong skills in budgeting, contractor coordination, and administrative organization.
● Proficiency in project management tools (e.g., Monday.com, Trello) and Microsoft Office/Google Workspace.
● Excellent communication skills, both verbal and written, in English. Dutch language skills are a plus.
● A passion for social justice, storytelling, and projects addressing topics such as diversity, LGBTQ+ rights, and marginalized communities.

Language requirements
English

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